Create RFP

*Note: If you require less than 10 sleeping rooms or meeting space only, please contact hotels directly with your request

STEP 1: Please complete this form in its entirety with as much information as possible. This will help the ACVB Sales Team source your Request for Proposal (RFP). Once received, we’ll share your information with the best hotels that meet your event. Please allow for 2 -3 business days to review.

STEP 2: Hotels will contact you with rates and availability and work with you directly throughout the planning process.

STEP 3: Once you sign a contract with a hotel, please notify us via email at rfpsubmissions@atlanta.net. This may qualify you for complimentary brochures and other services (e-coupons, photos, and videos).

Please complete information below

Name

First Last

Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone

Organization Name(Required)

Meeting Name(Required)

Preferred Dates

Alternate Dates

Total Attendance

Frequency

Competing Cities

Who makes the final decision on the hotel?

What date do you need proposals from the hotels?(Required)

Please specify what date will you sign a contract to secure a hotel:

Room Block (please break down number of rooms needed on each day)

Enter # of rooms needed and dates.

Date (Format: 5/5/2025)

# of Rooms

Peak Room Night

Food & Beverage Program

Each date (Format: 5/5/2025)

General Session or Breakouts

Number of People

Room set up

Start Time & End Time

Please list all meal functions. Day – Time – Number of people

History/Future (List the city and hotel for last 2-3 years.)

Year

Hotel

City

State

Rate Paid

Areas of the city that you are able to consider?

Please list any other special requests/considerations that may make a difference.

Upload RFP document if required

Max. file size: 64 MB.

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