Atlanta Convention and Visitors Bureau

Job Description

Position: Coordinator, Trade Show Sales
Department: Sales
Exemption Status: Non-Exempt
Position Reports to: Vice President, Sales
Location: In-person position working in the Atlanta office (option for 1 remote workday per week)

General Description

The coordinator, trade show sales is responsible for assisting multiple managers with selling and marketing Atlanta and Georgia as a destination to corporate groups, associations, trade shows and conventions utilizing greater than 1200 rooms on peak night. In addition, this individual coordinates trade show exhibits and industry events while maintaining sales process logistics for designated trade show accounts.

Primary Responsibilities
(include, but are not limited to)

Sales

• Qualify leads to include identification of group schedule, room night needs and convention center space
• Send leads to hotels and convention center, execute appropriate follow-up
• Assist with preparing bid presentations for destination/site selection committee
• Assist with coordinating customer site inspections
• Distribute definite booking and lost information to all parties involved in the lead process
• Maintain schedule and travel itineraries for managers
• Prepare sales kits
• Coordinate logistics for Wednesday Morning Meetings

Trade Shows & Industry Events

• Coordinate planning process for trade show and industry events (exhibit setup, collateral, etc)
• Organize pre-planning and post show meetings
• Coordinate ACVB participation at industry events and trade shows

General Administration

• Assist with maintaining programs, projects and expenses according to ACVB guidelines

Other Related ACVB Activities 

• Maintain a positive working relationship with ACVB members 
• Ensure all account details and activity are documented in CRM 
• Maintain current knowledge of member hotels (inventory), venues, restaurants and attractions 
• Attend ACVB, member, and hospitality related events as directed
• Provide additional support to department projects and related ACVB programs as directed
• Stay up-to-date with hospitality industry trends

Qualifications

Education

• Minimum high school diploma or equivalent; college degree strongly preferred 

Work Experience

• Minimum 1 year of experience in an office support role, hospitality experience preferred

Knowledge, Skills and Abilities

• Strong communication skills (oral and written)
• Strong sense of time management with the ability to work well under pressure and meet deadlines
• Proficient in Microsoft Office and CRMs
• General knowledge of Atlanta’s hospitality industry

Core Competencies
(areas reviewed in annual performance evaluation)

• Accuracy
• Dependability
• Communication skills
• Job knowledge
• Organizational skills
• Teamwork

Additional Information

Work hours

• Monday – Friday (minimal early morning, late evening, and weekend work)

Work environment – temporarily remote due to COVID-19 (coronavirus) outbreak

• Standard, temperature-controlled office environment with moderate, office noise level
• During special events or site visits work environment changes depending on location: hotel, restaurant, convention facilities, airplane, and related travel and event venues

Physical Requirements – The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Where applicable, reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• Light lifting up to 10 lbs
• Position requires minimum amount of walking/standing during site visits, FAMs and related sales activity

Travel

• 10%

Full COVID-19 vaccination required

Atlanta Convention & Visitors Bureau, Inc. shall not discriminate against any employee or applicant for employment because of color, creed, religion, sex, sexual orientation, gender identity, marital status, parental status, familial status, national origin, age or disability.

Applicants: Submit cover letter, resume and portfolio to jobs@discoveratlanta.com