Thank you for serving as an ASAE Volunteer!
Your time and efforts make a huge impact in extending a warm southern welcome to our special guests, and we appreciate you!
We have gathered this key program and city information to help you navigate the ASAE Annual Meeting activities and potential questions you may encounter.
We hope you enjoy your time, and thank you again for volunteering!
ASAE Annual Meeting Information
The 2023 ASAE Annual Meeting & Exposition is where thousands of association professionals and industry partners gather to exchange knowledge, resources, strategies, solutions, and more. Over three days of learning, growing, and finding inspiration, attendees are equipped with a year’s worth of support in their daily responsibilities as leaders in the association industry.
Get the most out of Annual Meeting & Expo conference experience with these Frequently Asked Questions
Friday, August 4 |
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8:00 AM – 5:00 PM | Exhibitor Move-In | |
8:00 AM – 5:00 PM | Registration Open | |
Saturday, August 5 |
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8:00 AM – 5:00 PM | Exhibitor Move-In | |
8:00 AM – 7:00 PM | Registration Open | |
8:00 AM – 7:00 PM | Tranquility Room Open | |
9:00 AM – 10:00 AM | Volunteer Breakfast | |
9:30 AM – 3:00 PM | Association Societies Alliance | |
10:30 AM – 12:30 PM | Committee and Council Meetings | |
12:00 PM – 1:30 PM | Industry Partner Alliance Committee Meeting | |
12:30 PM – 1:30 PM | Community Resource Group: Asian American Pacific Islanders (AAPI) | |
1:00 PM – 3:00 PM | Volunteer Collaboration Room | |
1:00 PM – 4:00 PM | Discover ATL Tours | |
1:00 PM – 4:00 PM | Meeting Community Needs in Atlanta | |
1:00 PM – 4:00 PM | CAE Commission Meeting | |
1:00 PM – 5:00 PM | Innovation and Generative AI: An Immersive TEC Workshop | |
1:30 PM – 4:30 PM | Pre-Conference Exploration Labs | |
3:00 PM – 4:00 PM | Association CareerHQ Network Partners Meet & Greet (by invitation) | |
4:00 PM – 5:30 PM | Community Resource Groups | |
5:30 PM – 6:30 PM | ASAE Research Foundation & Summit Awards Dinner Donor Reception (by invitation) | |
6:30 PM – 9:00 PM | Opening Celebration at Mercedes Benz Stadium | |
Sunday, August 6 |
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6:15 AM – 7:15 AM | 5K Fun Run/Walk | |
7:00 AM – 8:00 AM | DELP Breakfast (By Invitation) | |
7:00 AM – 8:00 AM | Consultants Breakfast | |
7:00 AM – 5:00 PM | Registration Open | |
7:00 AM – 5:00 PM | Tranquility Room Open | |
7:15 AM – 8:15 AM | Global Good Morning! International Meet and Greet – Hosted by ASAE Global Partners | |
7:30 AM – 10:00 AM | Business Connection Lounge Open for Appointments with Exhibitors | |
8:30 AM – 10:00 AM | Opening Keynote | |
10:15 AM – 11:15 AM | VIP Donor Q&A with speaker (by invitation) | |
10:15 AM – 3:30 PM | Expo Hall Open with Lunch | |
10:45 AM – 3:15 PM | Expo Theatre Labs | |
2:00 PM – 3:00 PM | Global Lounge Learning | |
2:00 PM – 5:00 PM | Business Connection Lounge Open for Appointments with Exhibitors | |
2:30 PM – 3:30 PM | Exploration Labs 60 | |
3:30 PM – 4:45 PM | KPAC Meeting | |
4:00 PM – 5:00 PM | Exploration Labs 60 | |
4:00 PM – 6:00 PM | Governance Reception – Invite Only | |
4:45 PM – 11:59 PM | Open Evening to Entertain | |
5:00 PM – 6:00 PM | Young Professionals Reception – Open to all Young Professionals and First Time Attendees | |
5:00 PM – 6:00 PM | Small Staff Community Reception | |
5:00 PM – 6:00 PM | Global Community Reception | |
5:00 PM – 6:00 PM | CEO Community Reception | |
5:00 PM – 6:00 PM | Meetings & Expositions Professionals Community Reception | |
5:00 PM – 6:00 PM | CESSE Member Reception (By Invitation) | |
9:00 PM – 10:30 PM | DEI Reception | |
Monday, August 7 |
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7:30 AM – 10:00 AM | Business Connection Lounge Open for Appointments with Exhibitors | |
7:30 AM – 5:00 PM | Tranquility Room Open | |
7:30 AM – 5:00 PM | Registration Open | |
8:30 AM – 9:30 AM | General Session | |
10:00 AM – 11:00 AM | Exploration Labs 60 | |
11:15 AM – 4:00 PM | Expo Hall Open with Lunch | |
11:30 AM – 3:15 PM | Expo Theatre Labs | |
1:00 PM – 2:00 PM | Press Conference | |
2:00 PM – 3:30 PM | Exploration Labs 90 | |
2:00 PM – 5:00 PM | Business Connection Lounge Open for Appointments with Exhibitors | |
2:00 PM – 5:00 PM | Make an Impact and Create New Value by Engaging with ESG | |
4:00 PM – 5:00 PM | Exploration Labs 60 | |
4:30 PM – 8:00 PM | Exhibitor Move-Out | |
5:00 PM – 5:45 PM | Global Lounge Learning | |
6:00 PM – 7:30 PM | ASAE Research Foundation – The Classic VIP Reception | |
7:00 PM – 9:00 PM | ASAE Research Foundation – The Classic (General Admission) | |
9:01 PM – 11:59 PM | 19th Annual LGBTQ+ Event (by invitation only) | |
Tuesday, August 8 |
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7:15 AM – 8:15 AM | Global Good Morning! International Meet and Greet – Hosted by ASAE Global Partners | |
8:00 AM – 12:00 PM | Exhibitor Move-Out | |
8:00 AM – 3:00 PM | Registration Open | |
8:00 AM – 3:00 PM | Tranquility Room Open | |
8:30 AM – 12:00 PM | Business Connection Lounge Open for Appointments with Exhibitors | |
9:00 AM – 10:00 AM | Exploration Labs 60 | |
10:30 AM – 11:30 AM | Exploration Labs 60 | |
12:00 PM – 2:30 PM | Awards Luncheon and Closing Keynote | |
2:45 PM – 5:30 PM | Discover ATL Tours | |
7:00 PM – 9:00 PM | Closing Celebration – Block Party! |
Keynote
Daymond John
Sunday, August 6, 8:30 – 10:00 a.m.
Chad Foster
Monday, August 7, 8:30 – 9:30 a.m.
Soledad O’Brien
Tuesday, August 8, 12:00 – 2:15 p.m.
Catalyst
Simon T. Bailey
Sunday, August 6, 2:30 – 3:30 p.m.
Catalyst: What Gen Z Wants, According to Gen Z- Monday, August 7, 10:00 – 11:00 a.m.
Nora Burns
Tuesday, August 8, 9:00 – 10:00 a.m.
Location: Main Stage View Full Descriptions
Opening Celebration: pl ATL! (“play-TL”)
Saturday, August 5, 2023
6:30 p.m. – 9:00 p.m.
Mercedes-Benz Stadium
Sunday – Click Here for Ideas
ASAE Research Foundation’s The Classic
Monday, August 7, 2023
6:00 p.m. – 7:30 p.m. VIP Reception
7:00 p.m. – 9:00 p.m. General Admission
Georgia Aquarium
Separate Registration Required
Closing Celebration: Rock the Block Party
Tuesday, August 8, 2023
7:00 p.m. – 9:00 p.m.
STATS Brew Pub / Block Party
Tours
*Separate registration required for all tours
*Attendees should arrive 15-30 minutes before departure to sign a waiver
*Attendees to gather in the GWCC Building B lobby outside of “Social Table”
Saturday, August 5, 1:00-4:00 pm
Atlanta’s Best Hidden Speakeasies Tour
Capacity: 50 people
Porsche Experience
Capacity: 15 people
Ponce City Market Food, Art, and History Experience
Capacity: 50
Atlanta Craft Beer Tours
Capacity: 50
Tuesday, August 8, 2:45- 5:30 pm
Porsche Experience
Capacity: 15 people
Atlanta is tops in Film & TV production! Join us for your “Reel” time experience. Get Your MARVEL Fix!
Capacity: 50+
Shop the Mart, You Can Shop ’Till you Drop!
Capacity: 50
Land Lot, 77 – Taste and experience where Atlanta began and where its future continues.
Capacity: 50
Black Girl Magic Luxury Mural Crawl
Capacity: 50
Click HERE for more information
Meeting Community Needs
Saturday, August 5, 1:00 – 4:00 p.m.
Create a Serenity Garden around the BIG OAK TREE in Rodney J. Cook Peace Park
Capacity: 50+
Craft an “Art in the Park” Space in Cook Park
Capacity: 50
Click HERE for more information
Saturday, August 5
8:00 a.m. – 7:00 p.m.
Race # Pick-up and Late Registration
GWCC ASAE Registration/Welcome Center
Sunday, August 6
5:45 a.m. – 6:15 a.m.
Late Race # Pick-up and Registration
GWCC International Plaza
Sunday, August 6
6:15 a.m.
5K Start
GWCC International Plaza
Atlanta Marriott Marquis | 265 Peachtree Center Ave NE, Atlanta, GA 30303 | (404) 521-0000 |
Embassy Suites at Centennial Olympic Park | 267 Marietta St NW, Atlanta, GA 30313 | (404) 223-2300 |
Hilton Atlanta | 255 Courtland St NE, Atlanta, GA 30303 | (404) 659-2000 |
Hilton Garden Inn Atlanta Downtown | 275 Baker St NW, Atlanta, GA 30313 | (404) 577-2001 |
Hyatt Regency Atlanta | 265 Peachtree St NE, Atlanta, GA 30303 | (404) 577-1234 |
Ritz Carlton Atlanta | 181 Peachtree St NE, Atlanta, GA 30303 | (404) 659-0400 |
The American Hotel Atlanta Downtown- a DoubleTree by Hilton | 160 Ted Turner Dr NW, Atlanta, GA 30303 | (404) 688-8600 |
The Omni Atlanta Hotel at CNN Center | 100 CNN Center, Atlanta, GA 30303 | (404) 659-0000 |
Westin Peachtree Plaza | 210 Peachtree St NW, Atlanta, GA 30303 | (404) 659-1400 |
View Map
SHUTTLES RUN EVERY 15 MINUTES
Hotels Included on Daytime Shuttle:
Route #1
- Atlanta Marriott Marquis
- Hilton Atlanta
Route #2
- Hyatt Regency Atlanta
Route #3
- The Ritz-Carlton, Atlanta
- Westin Peachtree Plaza
- Doubletree Atlanta
Hotels Included on Evening Shuttle:
Route #1
- Atlanta Marriott Marquis
- Hilton Atlanta
Route #2
- Hyatt Regency Atlanta
Route #3
- The Ritz-Carlton, Atlanta
- Westin Peachtree Plaza
- Doubletree Atlanta
Route #4 (only for Monday, August 7)
- Omni Hotel at CNN Center
- Embassy Suites
- Hilton Garden Inn
Saturday, August 5, 2023
Daytime Shuttle
7:00am – 7:00pm
Evening Shuttle (Mercedes-Benz Stadium)
6:00pm – 10:00pm
Sunday, August 6, 2023
Daytime Shuttle
5:00am – 7:00pm
Monday, August 7, 2023
Daytime Shuttle
6:30am – 6:00pm
Evening Shuttle (Georgia Aquarium)
5:30pm – 10:00pm
Tuesday, August 8, 2023
Daytime Shuttle
6:30am – 3:00pm
Evening Shuttle (Restaurant Row)
6:30pm – 10:00pm
Convention Center
For all emergencies, immediately contact GWCCA Public Safety at (404)223-4911 or dial 911.
MOREGeneral Volunteer Information
The Volunteer Lounge is located at the Social Table, GWCC B Lobby
In the lounge, volunteers can pick-up their shirt and badge, relax before or after their shift, grab a snack or beverage, and ask any questions about their role or shift.
Friday, August 4 | 10:00 a.m. – 5:00 p.m.
Saturday, August 5 | 8:00 a.m. – 7:00 p.m
Sunday, August 6 | 7:00 a.m. – 5:00 p.m
Monday, August 7 | 8 a.m. – 5:00 p.m
Tuesday, August 8 | 8:00 a.m. – 4:00 p.m
First Name |
Last Name |
Committee |
Amanda | Dyson | Atlanta Convention and Visitors Bureau |
Charlene | Lopez | Atlanta Convention and Visitors Bureau |
Daniel | Hernandez | Atlanta Convention and Visitors Bureau |
David | McAuley | Atlanta Convention and Visitors Bureau |
Heather | Kirksey | Atlanta Convention and Visitors Bureau |
Jo Ann | Haden-Miller | Atlanta Convention and Visitors Bureau |
Kristin | Delahunt | Atlanta Convention and Visitors Bureau |
Lauren | Dismuke Rushing | Atlanta Convention and Visitors Bureau |
Logan | Doctson | Atlanta Convention and Visitors Bureau |
Mark | Vaughan | Atlanta Convention and Visitors Bureau |
Monica | Coleman | Atlanta Convention and Visitors Bureau |
Cookie | Smoak | ATL Airport District |
Jenna | Snyder | ATL Airport District |
Cynthia | Alford | Destination South Meetings & Events |
Katie | McGill | Destination South Meetings & Events |
Lorri | McQueary | Destination South Meetings & Events |
Sarah | Yarnell | Destination South Meetings & Events |
Regan | Young | Explore Georgia |
Joseph | Gatlin | Georgia Aquarium |
Will | Ramsey | Georgia Aquarium |
Wendy | Kavanagh | Georgia Society of Association Executives |
Kim | Allison | Georgia World Congress Center |
Melinda | Buchanan | Georgia World Congress Center |
Kris | Hammett | Juice Studios |
Kris | Shea | Juice Studios |
Ashley | Whitney | Legacy Ventures |
Natalee | Anderson | Mercedes-Benz Stadium |
Samantha | Simms | Mercedes-Benz Stadium |
Ashlee | Joseph | PRA |
Claudia | Aguas | PRA |
Liz | Henley | PRA |
Richard | Jones | Presenting Atlanta |
Allison | Grady | Wolfgang Puck |
Volunteer Committee |
Phone |
|
Cookie Smoak | 404-334-7501 | csmoak@atldistrict.com |
Jenna Snyder | 404-476-3977 | jsnyde@atldistrict.com |
Emergency Contacts |
Phone Number |
Address |
Downtown Atlanta Ambassador Force | 404-215-9600 | 34 Peachtree St NW, Ste 200, Atlanta, GA |
Downtown Atlanta Police Precincts (Zone 5) CNN Center | 404-658-7830 | 190 Marietta St NW, Atlanta, GA 30303 |
Downtown Atlanta Police Precincts (Zone 5) Ted Turner | 404-546-5812 | 200 Ted Turner. NW, Atlanta, GA 30303 |
Hartsfield-Jackson Atlanta International Airport | 800-897-1910 | 6000 N Terminal Pkwy, Atlanta, GA 30320 |
ASAE Volunteer Lounge | 404-222-5300 | GWCC, Room B409 |
Visit the ASAE Volunteer Registration website to view details on your shifts (including parking, venue address, on-site contacts, and more), sign-up for additional shifts or make changes to your current schedule.
DISCOVER ATLANTA INFORMATION
Atlanta Convention & Visitors Bureau’s staff is here to help! Swing by the Discover ATL Lounge at Social Table in Georgia World Congress Center to learn about things to do and see in Atlanta. Please see below for the Discover ATL Lounge’s hours:
Location –
GWCC Registration Hall Lobby
Hours –
Friday, August 4 | 10 a.m. – 5 p.m.
Saturday, August 5 | 8 a.m. – 7 p.m.
Sunday, August 6 | 7 a.m. – 5 p.m.
Monday, August 7 | 7:30 a.m. – 5 p.m.
uesday, August 8 | 8 a.m. – 4 p.m.
The Wandering Camper Photo Booth
Step inside a restored 1959 Shasta Camper to capture pictures worth a thousand words. The Shasta Camper will be open Saturday, Aug. 5 – Tuesday, Aug. 8 for guests to take photos with Atlanta props.
King of Pops
Craving a sweet treat? King of Pops has you covered, serving complimentary popsicles Saturday, Aug. 5.
ATL Swag Shop
You can never have enough ATL swag. The ATL Swag Shop is offering guests customized hats and tote bags Sunday, Aug. 6.
Create your Own Aroma
Create your own aroma to take home with you Monday, Aug. 7. Guests can choose to bottle their creation in a mist or roll-on applicator.
Catch a free ride with ATL-Cruzers! ASAE branded electric cars will be available to zip attendees around the convention district on Sunday, Aug. 6 and Monday, Aug. 7, both days 8:00 a.m. – Noon and 3:00 p.m. – 7:00 p.m. Make sure to show your ASAE badge before hopping on the Cruzer.
You won’t want to miss the complimentary dinner circulator Sunday, Aug 6 from 4:30 – 8:30 p.m. Trolleys will stop at Omni Hotel (staged on Andrew Young International between North and South Tower) and Hyatt Regency Atlanta to take attendees to Ponce City Market for dinner, shopping and fun. Situated along Atlanta BeltLine Eastside Trail, Ponce City Market features a central food hall, leading retail brands and a rooftop with unbeatable views and carnival games. Make sure to show your ASAE badge before hopping on the Trolley.
Unwind and listen to live music in between sessions. Bands will set up in several locations at Georgia World Congress Center, including the registration lobby, Building B lobby and the outside entrance.