ASAE Volunteers

Thank you for serving as an ASAE Volunteer!
Your time and efforts make a huge impact in extending a warm southern welcome to our special guests, and we appreciate you! 
We have gathered this key program and city information to help you navigate the ASAE Annual Meeting activities and potential questions you may encounter. 
We hope you enjoy your time, and thank you again for volunteering! 

ASAE Annual Meeting Information

The 2023 ASAE Annual Meeting & Exposition is where thousands of association professionals and industry partners gather to exchange knowledge, resources, strategies, solutions, and more. Over three days of learning, growing, and finding inspiration, attendees are equipped with a year’s worth of support in their daily responsibilities as leaders in the association industry.

Get the most out of Annual Meeting & Expo conference experience with these Frequently Asked Questions

Friday, August 4

8:00 AM – 5:00 PMExhibitor Move-In
8:00 AM – 5:00 PMRegistration Open

Saturday, August 5

8:00 AM – 5:00 PMExhibitor Move-In
8:00 AM – 7:00 PMRegistration Open
8:00 AM – 7:00 PMTranquility Room Open
9:00 AM – 10:00 AMVolunteer Breakfast
9:30 AM – 3:00 PMAssociation Societies Alliance
10:30 AM – 12:30 PMCommittee and Council Meetings
12:00 PM – 1:30 PMIndustry Partner Alliance Committee Meeting
12:30 PM – 1:30 PMCommunity Resource Group: Asian American Pacific Islanders (AAPI)
1:00 PM – 3:00 PMVolunteer Collaboration Room
1:00 PM – 4:00 PMDiscover ATL Tours
1:00 PM – 4:00 PMMeeting Community Needs in Atlanta
1:00 PM – 4:00 PMCAE Commission Meeting
1:00 PM – 5:00 PMInnovation and Generative AI: An Immersive TEC Workshop
1:30 PM – 4:30 PMPre-Conference Exploration Labs
3:00 PM – 4:00 PMAssociation CareerHQ Network Partners Meet & Greet (by invitation)
4:00 PM – 5:30 PMCommunity Resource Groups
5:30 PM – 6:30 PMASAE Research Foundation & Summit Awards Dinner Donor Reception (by invitation)
6:30 PM – 9:00 PMOpening Celebration at Mercedes Benz Stadium

Sunday, August 6

6:15 AM – 7:15 AM5K Fun Run/Walk
7:00 AM – 8:00 AMDELP Breakfast (By Invitation)
7:00 AM – 8:00 AMConsultants Breakfast
7:00 AM – 5:00 PMRegistration Open
7:00 AM – 5:00 PMTranquility Room Open
7:15 AM – 8:15 AMGlobal Good Morning! International Meet and Greet – Hosted by ASAE Global Partners
7:30 AM – 10:00 AMBusiness Connection Lounge Open for Appointments with Exhibitors
8:30 AM – 10:00 AMOpening Keynote
10:15 AM – 11:15 AMVIP Donor Q&A with speaker (by invitation)
10:15 AM – 3:30 PMExpo Hall Open with Lunch
10:45 AM – 3:15 PMExpo Theatre Labs
2:00 PM – 3:00 PMGlobal Lounge Learning
2:00 PM – 5:00 PMBusiness Connection Lounge Open for Appointments with Exhibitors
2:30 PM – 3:30 PMExploration Labs 60
3:30 PM – 4:45 PMKPAC Meeting
4:00 PM – 5:00 PMExploration Labs 60
4:00 PM – 6:00 PMGovernance Reception – Invite Only
4:45 PM – 11:59 PMOpen Evening to Entertain
5:00 PM – 6:00 PMYoung Professionals Reception – Open to all Young Professionals and First Time Attendees
5:00 PM – 6:00 PMSmall Staff Community Reception
5:00 PM – 6:00 PMGlobal Community Reception
5:00 PM – 6:00 PMCEO Community Reception
5:00 PM – 6:00 PMMeetings & Expositions Professionals Community Reception
5:00 PM – 6:00 PMCESSE Member Reception (By Invitation)
9:00 PM – 10:30 PMDEI Reception

Monday, August 7

7:30 AM – 10:00 AMBusiness Connection Lounge Open for Appointments with Exhibitors
7:30 AM – 5:00 PMTranquility Room Open
7:30 AM – 5:00 PMRegistration Open
8:30 AM – 9:30 AMGeneral Session
10:00 AM – 11:00 AMExploration Labs 60
11:15 AM – 4:00 PMExpo Hall Open with Lunch
11:30 AM – 3:15 PMExpo Theatre Labs
1:00 PM – 2:00 PMPress Conference
2:00 PM – 3:30 PMExploration Labs 90
2:00 PM – 5:00 PMBusiness Connection Lounge Open for Appointments with Exhibitors
2:00 PM – 5:00 PMMake an Impact and Create New Value by Engaging with ESG
4:00 PM – 5:00 PMExploration Labs 60
4:30 PM – 8:00 PMExhibitor Move-Out
5:00 PM – 5:45 PMGlobal Lounge Learning
6:00 PM – 7:30 PMASAE Research Foundation – The Classic VIP Reception
7:00 PM – 9:00 PMASAE Research Foundation – The Classic (General Admission)
9:01 PM – 11:59 PM19th Annual LGBTQ+ Event (by invitation only)

Tuesday, August 8

7:15 AM – 8:15 AMGlobal Good Morning! International Meet and Greet – Hosted by ASAE Global Partners
8:00 AM – 12:00 PMExhibitor Move-Out
8:00 AM – 3:00 PMRegistration Open
8:00 AM – 3:00 PMTranquility Room Open
8:30 AM – 12:00 PMBusiness Connection Lounge Open for Appointments with Exhibitors
9:00 AM – 10:00 AMExploration Labs 60
10:30 AM – 11:30 AMExploration Labs 60
12:00 PM – 2:30 PMAwards Luncheon and Closing Keynote
2:45 PM – 5:30 PMDiscover ATL Tours
7:00 PM – 9:00 PMClosing Celebration – Block Party!

Keynote


Daymond John
Sunday, August 6, 8:30 – 10:00 a.m.


Chad Foster
Monday, August 7, 8:30 – 9:30 a.m. 


Soledad O’Brien
Tuesday, August 8, 12:00 – 2:15 p.m. 



Catalyst


Simon T. Bailey
Sunday, August 6, 2:30 – 3:30 p.m.
Catalyst: What Gen Z Wants, According to Gen Z- Monday, August 7, 10:00 – 11:00 a.m. 


Nora Burns
Tuesday, August 8, 9:00 – 10:00 a.m. 


Location: Main Stage

View Full Descriptions

Opening Celebration: pl ATL! (“play-TL”) 
Saturday, August 5, 2023
6:30 p.m. – 9:00 p.m. 
Mercedes-Benz Stadium

 

Sunday – Click Here for Ideas

 

ASAE Research Foundation’s The Classic  
Monday, August 7, 2023 
6:00 p.m. – 7:30 p.m. VIP Reception  
7:00 p.m. – 9:00 p.m. General Admission  Georgia Aquarium
Separate Registration Required

 

Closing Celebration: Rock the Block Party
Tuesday, August 8, 2023  
7:00 p.m. – 9:00 p.m. 
STATS Brew Pub / Block Party

Tours

*Separate registration required for all tours

*Attendees should arrive 15-30 minutes before departure to sign a waiver

*Attendees to gather in the GWCC Building B lobby outside of “Social Table”

 

Saturday, August 5, 1:00-4:00 pm

Atlanta’s Best Hidden Speakeasies Tour
Capacity: 50 people

 

Porsche Experience
Capacity: 15 people

 

Ponce City Market Food, Art, and History Experience
Capacity: 50

 

Atlanta Craft Beer Tours
Capacity: 50

 

Tuesday, August 8, 2:45- 5:30 pm

Porsche Experience
Capacity: 15 people

 

Atlanta is tops in Film & TV production! Join us for your “Reel” time experience. Get Your MARVEL Fix!
Capacity: 50+

 

Shop the Mart, You Can Shop ’Till you Drop!
Capacity: 50

 

Land Lot, 77 – Taste and experience where Atlanta began and where its future continues.
Capacity: 50

 

Black Girl Magic Luxury Mural Crawl
Capacity: 50

 

Click HERE for more information

 

Meeting Community Needs

Saturday, August 5, 1:00 – 4:00 p.m.

Create a Serenity Garden around the BIG OAK TREE in Rodney J. Cook Peace Park
Capacity: 50+

 

Craft an “Art in the Park” Space in Cook Park
Capacity: 50

 

Click HERE for more information

Saturday, August 5
8:00 a.m. – 7:00 p.m.
Race # Pick-up and Late Registration
GWCC ASAE Registration/Welcome Center

 

Sunday, August 6
5:45 a.m. – 6:15 a.m.
Late Race # Pick-up and Registration
GWCC International Plaza

 

Sunday, August 6
6:15 a.m.
5K Start
GWCC International Plaza

Atlanta Marriott Marquis265 Peachtree Center Ave NE, Atlanta, GA 30303(404) 521-0000
Embassy Suites at Centennial Olympic Park267 Marietta St NW, Atlanta, GA 30313(404) 223-2300
Hilton Atlanta255 Courtland St NE, Atlanta, GA 30303(404) 659-2000
Hilton Garden Inn Atlanta Downtown275 Baker St NW, Atlanta, GA 30313(404) 577-2001
Hyatt Regency Atlanta265 Peachtree St NE, Atlanta, GA 30303(404) 577-1234
Ritz Carlton Atlanta181 Peachtree St NE, Atlanta, GA 30303(404) 659-0400
The American Hotel Atlanta Downtown- a DoubleTree by Hilton160 Ted Turner Dr NW, Atlanta, GA 30303(404) 688-8600
The Omni Atlanta Hotel at CNN Center100 CNN Center, Atlanta, GA 30303(404) 659-0000
Westin Peachtree Plaza210 Peachtree St NW, Atlanta, GA 30303(404) 659-1400

Downtown Atlanta Map

View Map

SHUTTLES RUN EVERY 15 MINUTES

 

Hotels Included on Daytime Shuttle:

 

Route #1
  • Atlanta Marriott Marquis 
  • Hilton Atlanta 

 

Route #2
  • Hyatt Regency Atlanta 

 

Route #3
  • The Ritz-Carlton, Atlanta 
  • Westin Peachtree Plaza 
  • Doubletree Atlanta 

 

 

Hotels Included on Evening Shuttle:

 

Route #1
  • Atlanta Marriott Marquis 
  • Hilton Atlanta 

 

Route #2
  • Hyatt Regency Atlanta 

 

Route #3
  • The Ritz-Carlton, Atlanta 
  • Westin Peachtree Plaza 
  • Doubletree Atlanta 

 

Route #4 (only for Monday, August 7)
  • Omni Hotel at CNN Center 
  • Embassy Suites 
  • Hilton Garden Inn 
 

 

Saturday, August 5, 2023

 

Daytime Shuttle

7:00am – 7:00pm

 

Evening Shuttle (Mercedes-Benz Stadium)

6:00pm – 10:00pm

 

Sunday, August 6, 2023

 

Daytime Shuttle

5:00am – 7:00pm

 

Monday, August 7, 2023

 

Daytime Shuttle

6:30am – 6:00pm 

 

Evening Shuttle (Georgia Aquarium)

5:30pm – 10:00pm  

 

Tuesday, August 8, 2023

 

Daytime Shuttle

6:30am – 3:00pm 

 

Evening Shuttle (Restaurant Row)

6:30pm – 10:00pm

 

Convention Center

For all emergencies, immediately contact GWCCA Public Safety at (404)223-4911 or dial 911.

MORE

Bag check will be available in the GWCC Registration Hall

Monday, August 7 and Tuesday August 8

7:00am – 5:00pm

 


GWCC – Building B & Registration Hall

General Volunteer Information

The Volunteer Lounge is located at the Social Table, GWCC B Lobby

 

In the lounge, volunteers can pick-up their shirt and badge, relax before or after their shift, grab a snack or beverage, and ask any questions about their role or shift.

 

Friday, August 4 | 10:00 a.m. – 5:00 p.m.

Saturday, August 5 | 8:00 a.m. – 7:00 p.m

Sunday, August 6 | 7:00 a.m. – 5:00 p.m

Monday, August 7 | 8 a.m. – 5:00 p.m

Tuesday, August 8 | 8:00 a.m. – 4:00 p.m

First Name

Last Name

Committee

AmandaDysonAtlanta Convention and Visitors Bureau 
CharleneLopezAtlanta Convention and Visitors Bureau 
DanielHernandezAtlanta Convention and Visitors Bureau 
DavidMcAuleyAtlanta Convention and Visitors Bureau 
HeatherKirkseyAtlanta Convention and Visitors Bureau 
Jo AnnHaden-MillerAtlanta Convention and Visitors Bureau 
Kristin Delahunt Atlanta Convention and Visitors Bureau 
LaurenDismuke RushingAtlanta Convention and Visitors Bureau 
Logan DoctsonAtlanta Convention and Visitors Bureau 
MarkVaughanAtlanta Convention and Visitors Bureau 
MonicaColemanAtlanta Convention and Visitors Bureau 
CookieSmoakATL Airport District
Jenna SnyderATL Airport District
Cynthia Alford Destination South Meetings & Events 
KatieMcGillDestination South Meetings & Events 
Lorri McQuearyDestination South Meetings & Events 
SarahYarnellDestination South Meetings & Events 
ReganYoungExplore Georgia
JosephGatlinGeorgia Aquarium
WillRamseyGeorgia Aquarium
WendyKavanaghGeorgia Society of Association Executives 
Kim AllisonGeorgia World Congress Center 
MelindaBuchananGeorgia World Congress Center 
KrisHammett Juice Studios
KrisSheaJuice Studios
AshleyWhitneyLegacy Ventures
NataleeAndersonMercedes-Benz Stadium
Samantha Simms Mercedes-Benz Stadium
AshleeJosephPRA
Claudia AguasPRA
LizHenleyPRA
RichardJonesPresenting Atlanta
AllisonGradyWolfgang Puck

Volunteer Committee

Phone

Email

Cookie Smoak 404-334-7501csmoak@atldistrict.com
Jenna Snyder404-476-3977jsnyde@atldistrict.com 

 

Emergency Contacts

Phone Number

Address

Downtown Atlanta Ambassador Force404-215-960034 Peachtree St NW, Ste 200, Atlanta, GA
Downtown Atlanta Police Precincts (Zone 5) CNN Center404-658-7830190 Marietta St NW, Atlanta, GA 30303
Downtown Atlanta Police Precincts (Zone 5) Ted Turner404-546-5812200 Ted Turner. NW, Atlanta, GA 30303
Hartsfield-Jackson Atlanta International Airport800-897-19106000 N Terminal Pkwy, Atlanta, GA 30320
ASAE Volunteer Lounge404-222-5300GWCC, Room B409


ASAE Annual Meeting | Street Team Locations
Daytime/GWCC

ASAE Annual Meeting | Street Team Locations
Opening Celebration at Mercedes-Benz Stadium
  

ASAE Annual Meeting | Street Team Locations
The Classic at Georgia Aquarium

ASAE Annual Meeting | Street Team Locations
Closing Night Celebration at STATS

Visit the ASAE Volunteer Registration website to view details on your shifts (including parking, venue address, on-site contacts, and more), sign-up for additional shifts or make changes to your current schedule.

DISCOVER ATLANTA INFORMATION

Atlanta Convention & Visitors Bureau’s staff is here to help! Swing by the Discover ATL Lounge at Social Table in Georgia World Congress Center to learn about things to do and see in Atlanta. Please see below for the Discover ATL Lounge’s hours:

 

Location –

GWCC Registration Hall Lobby

 

Hours –

Friday, August 4 | 10 a.m. – 5 p.m.

Saturday, August 5 | 8 a.m. – 7 p.m.

Sunday, August 6 | 7 a.m. – 5 p.m.

Monday, August 7 | 7:30 a.m. – 5 p.m.

uesday, August 8 | 8 a.m. – 4 p.m.

 

The Wandering Camper Photo Booth
Step inside a restored 1959 Shasta Camper to capture pictures worth a thousand words. The Shasta Camper will be open Saturday, Aug. 5 – Tuesday, Aug. 8 for guests to take photos with Atlanta props.

 

King of Pops
Craving a sweet treat? King of Pops has you covered, serving complimentary popsicles Saturday, Aug. 5.

 

ATL Swag Shop
You can never have enough ATL swag. The ATL Swag Shop is offering guests customized hats and tote bags Sunday, Aug. 6.

 

Create your Own Aroma
Create your own aroma to take home with you Monday, Aug. 7. Guests can choose to bottle their creation in a mist or roll-on applicator.

Catch a free ride with ATL-Cruzers! ASAE branded electric cars will be available to zip attendees around the convention district on Sunday, Aug. 6 and Monday, Aug. 7, both days 8:00 a.m. – Noon and 3:00 p.m. – 7:00 p.m. Make sure to show your ASAE badge before hopping on the Cruzer.

You won’t want to miss the complimentary dinner circulator Sunday, Aug 6 from 4:30 – 8:30 p.m. Trolleys will stop at Omni Hotel (staged on Andrew Young International between North and South Tower) and Hyatt Regency Atlanta to take attendees to Ponce City Market for dinner, shopping and fun. Situated along Atlanta BeltLine Eastside Trail, Ponce City Market features a central food hall, leading retail brands and a rooftop with unbeatable views and carnival games. Make sure to show your ASAE badge before hopping on the Trolley.

Unwind and listen to live music in between sessions. Bands will set up in several locations at Georgia World Congress Center, including the registration lobby, Building B lobby and the outside entrance.