ASAE Volunteers

Thank you for serving as an ASAE Volunteer!
Your time and efforts make a huge impact in extending a warm southern welcome to our special guests, and we appreciate you! 
We have gathered this key program and city information to help you navigate the ASAE Annual Meeting activities and potential questions you may encounter. 
We hope you enjoy your time, and thank you again for volunteering! 

ASAE Annual Meeting Information

The 2023 ASAE Annual Meeting & Exposition is where thousands of association professionals and industry partners gather to exchange knowledge, resources, strategies, solutions, and more. Over three days of learning, growing, and finding inspiration, attendees are equipped with a year’s worth of support in their daily responsibilities as leaders in the association industry.

Get the most out of Annual Meeting & Expo conference experience with these Frequently Asked Questions

Friday, August 4

8:00 AM – 5:00 PM Exhibitor Move-In
8:00 AM – 5:00 PM Registration Open

Saturday, August 5

8:00 AM – 5:00 PM Exhibitor Move-In
8:00 AM – 7:00 PM Registration Open
8:00 AM – 7:00 PM Tranquility Room Open
9:00 AM – 10:00 AM Volunteer Breakfast
9:30 AM – 3:00 PM Association Societies Alliance
10:30 AM – 12:30 PM Committee and Council Meetings
12:00 PM – 1:30 PM Industry Partner Alliance Committee Meeting
12:30 PM – 1:30 PM Community Resource Group: Asian American Pacific Islanders (AAPI)
1:00 PM – 3:00 PM Volunteer Collaboration Room
1:00 PM – 4:00 PM Discover ATL Tours
1:00 PM – 4:00 PM Meeting Community Needs in Atlanta
1:00 PM – 4:00 PM CAE Commission Meeting
1:00 PM – 5:00 PM Innovation and Generative AI: An Immersive TEC Workshop
1:30 PM – 4:30 PM Pre-Conference Exploration Labs
3:00 PM – 4:00 PM Association CareerHQ Network Partners Meet & Greet (by invitation)
4:00 PM – 5:30 PM Community Resource Groups
5:30 PM – 6:30 PM ASAE Research Foundation & Summit Awards Dinner Donor Reception (by invitation)
6:30 PM – 9:00 PM Opening Celebration at Mercedes Benz Stadium

Sunday, August 6

6:15 AM – 7:15 AM 5K Fun Run/Walk
7:00 AM – 8:00 AM DELP Breakfast (By Invitation)
7:00 AM – 8:00 AM Consultants Breakfast
7:00 AM – 5:00 PM Registration Open
7:00 AM – 5:00 PM Tranquility Room Open
7:15 AM – 8:15 AM Global Good Morning! International Meet and Greet – Hosted by ASAE Global Partners
7:30 AM – 10:00 AM Business Connection Lounge Open for Appointments with Exhibitors
8:30 AM – 10:00 AM Opening Keynote
10:15 AM – 11:15 AM VIP Donor Q&A with speaker (by invitation)
10:15 AM – 3:30 PM Expo Hall Open with Lunch
10:45 AM – 3:15 PM Expo Theatre Labs
2:00 PM – 3:00 PM Global Lounge Learning
2:00 PM – 5:00 PM Business Connection Lounge Open for Appointments with Exhibitors
2:30 PM – 3:30 PM Exploration Labs 60
3:30 PM – 4:45 PM KPAC Meeting
4:00 PM – 5:00 PM Exploration Labs 60
4:00 PM – 6:00 PM Governance Reception – Invite Only
4:45 PM – 11:59 PM Open Evening to Entertain
5:00 PM – 6:00 PM Young Professionals Reception – Open to all Young Professionals and First Time Attendees
5:00 PM – 6:00 PM Small Staff Community Reception
5:00 PM – 6:00 PM Global Community Reception
5:00 PM – 6:00 PM CEO Community Reception
5:00 PM – 6:00 PM Meetings & Expositions Professionals Community Reception
5:00 PM – 6:00 PM CESSE Member Reception (By Invitation)
9:00 PM – 10:30 PM DEI Reception

Monday, August 7

7:30 AM – 10:00 AM Business Connection Lounge Open for Appointments with Exhibitors
7:30 AM – 5:00 PM Tranquility Room Open
7:30 AM – 5:00 PM Registration Open
8:30 AM – 9:30 AM General Session
10:00 AM – 11:00 AM Exploration Labs 60
11:15 AM – 4:00 PM Expo Hall Open with Lunch
11:30 AM – 3:15 PM Expo Theatre Labs
1:00 PM – 2:00 PM Press Conference
2:00 PM – 3:30 PM Exploration Labs 90
2:00 PM – 5:00 PM Business Connection Lounge Open for Appointments with Exhibitors
2:00 PM – 5:00 PM Make an Impact and Create New Value by Engaging with ESG
4:00 PM – 5:00 PM Exploration Labs 60
4:30 PM – 8:00 PM Exhibitor Move-Out
5:00 PM – 5:45 PM Global Lounge Learning
6:00 PM – 7:30 PM ASAE Research Foundation – The Classic VIP Reception
7:00 PM – 9:00 PM ASAE Research Foundation – The Classic (General Admission)
9:01 PM – 11:59 PM 19th Annual LGBTQ+ Event (by invitation only)

Tuesday, August 8

7:15 AM – 8:15 AM Global Good Morning! International Meet and Greet – Hosted by ASAE Global Partners
8:00 AM – 12:00 PM Exhibitor Move-Out
8:00 AM – 3:00 PM Registration Open
8:00 AM – 3:00 PM Tranquility Room Open
8:30 AM – 12:00 PM Business Connection Lounge Open for Appointments with Exhibitors
9:00 AM – 10:00 AM Exploration Labs 60
10:30 AM – 11:30 AM Exploration Labs 60
12:00 PM – 2:30 PM Awards Luncheon and Closing Keynote
2:45 PM – 5:30 PM Discover ATL Tours
7:00 PM – 9:00 PM Closing Celebration – Block Party!

Keynote


Daymond John
Sunday, August 6, 8:30 – 10:00 a.m.


Chad Foster
Monday, August 7, 8:30 – 9:30 a.m. 


Soledad O’Brien
Tuesday, August 8, 12:00 – 2:15 p.m. 



Catalyst


Simon T. Bailey
Sunday, August 6, 2:30 – 3:30 p.m.
Catalyst: What Gen Z Wants, According to Gen Z- Monday, August 7, 10:00 – 11:00 a.m. 


Nora Burns
Tuesday, August 8, 9:00 – 10:00 a.m. 


Location: Main Stage

View Full Descriptions

Opening Celebration: pl ATL! (“play-TL”) 
Saturday, August 5, 2023
6:30 p.m. – 9:00 p.m. 
Mercedes-Benz Stadium

 

Sunday – Click Here for Ideas

 

ASAE Research Foundation’s The Classic  
Monday, August 7, 2023 
6:00 p.m. – 7:30 p.m. VIP Reception  
7:00 p.m. – 9:00 p.m. General Admission  Georgia Aquarium
Separate Registration Required

 

Closing Celebration: Rock the Block Party
Tuesday, August 8, 2023  
7:00 p.m. – 9:00 p.m. 
STATS Brew Pub / Block Party

Tours

*Separate registration required for all tours

*Attendees should arrive 15-30 minutes before departure to sign a waiver

*Attendees to gather in the GWCC Building B lobby outside of “Social Table”

 

Saturday, August 5, 1:00-4:00 pm

Atlanta’s Best Hidden Speakeasies Tour
Capacity: 50 people

 

Porsche Experience
Capacity: 15 people

 

Ponce City Market Food, Art, and History Experience
Capacity: 50

 

Atlanta Craft Beer Tours
Capacity: 50

 

Tuesday, August 8, 2:45- 5:30 pm

Porsche Experience
Capacity: 15 people

 

Atlanta is tops in Film & TV production! Join us for your “Reel” time experience. Get Your MARVEL Fix!
Capacity: 50+

 

Shop the Mart, You Can Shop ’Till you Drop!
Capacity: 50

 

Land Lot, 77 – Taste and experience where Atlanta began and where its future continues.
Capacity: 50

 

Black Girl Magic Luxury Mural Crawl
Capacity: 50

 

Click HERE for more information

 

Meeting Community Needs

Saturday, August 5, 1:00 – 4:00 p.m.

Create a Serenity Garden around the BIG OAK TREE in Rodney J. Cook Peace Park
Capacity: 50+

 

Craft an “Art in the Park” Space in Cook Park
Capacity: 50

 

Click HERE for more information

Saturday, August 5
8:00 a.m. – 7:00 p.m.
Race # Pick-up and Late Registration
GWCC ASAE Registration/Welcome Center

 

Sunday, August 6
5:45 a.m. – 6:15 a.m.
Late Race # Pick-up and Registration
GWCC International Plaza

 

Sunday, August 6
6:15 a.m.
5K Start
GWCC International Plaza

Atlanta Marriott Marquis 265 Peachtree Center Ave NE, Atlanta, GA 30303 (404) 521-0000
Embassy Suites at Centennial Olympic Park 267 Marietta St NW, Atlanta, GA 30313 (404) 223-2300
Hilton Atlanta 255 Courtland St NE, Atlanta, GA 30303 (404) 659-2000
Hilton Garden Inn Atlanta Downtown 275 Baker St NW, Atlanta, GA 30313 (404) 577-2001
Hyatt Regency Atlanta 265 Peachtree St NE, Atlanta, GA 30303 (404) 577-1234
Ritz Carlton Atlanta 181 Peachtree St NE, Atlanta, GA 30303 (404) 659-0400
The American Hotel Atlanta Downtown- a DoubleTree by Hilton 160 Ted Turner Dr NW, Atlanta, GA 30303 (404) 688-8600
The Omni Atlanta Hotel at CNN Center 100 CNN Center, Atlanta, GA 30303 (404) 659-0000
Westin Peachtree Plaza 210 Peachtree St NW, Atlanta, GA 30303 (404) 659-1400

Downtown Atlanta Map

View Map

SHUTTLES RUN EVERY 15 MINUTES

 

Hotels Included on Daytime Shuttle:

 

Route #1
  • Atlanta Marriott Marquis 
  • Hilton Atlanta 

 

Route #2
  • Hyatt Regency Atlanta 

 

Route #3
  • The Ritz-Carlton, Atlanta 
  • Westin Peachtree Plaza 
  • Doubletree Atlanta 

 

 

Hotels Included on Evening Shuttle:

 

Route #1
  • Atlanta Marriott Marquis 
  • Hilton Atlanta 

 

Route #2
  • Hyatt Regency Atlanta 

 

Route #3
  • The Ritz-Carlton, Atlanta 
  • Westin Peachtree Plaza 
  • Doubletree Atlanta 

 

Route #4 (only for Monday, August 7)
  • Omni Hotel at CNN Center 
  • Embassy Suites 
  • Hilton Garden Inn 
 

 

Saturday, August 5, 2023

 

Daytime Shuttle

7:00am – 7:00pm

 

Evening Shuttle (Mercedes-Benz Stadium)

6:00pm – 10:00pm

 

Sunday, August 6, 2023

 

Daytime Shuttle

5:00am – 7:00pm

 

Monday, August 7, 2023

 

Daytime Shuttle

6:30am – 6:00pm 

 

Evening Shuttle (Georgia Aquarium)

5:30pm – 10:00pm  

 

Tuesday, August 8, 2023

 

Daytime Shuttle

6:30am – 3:00pm 

 

Evening Shuttle (Restaurant Row)

6:30pm – 10:00pm

 

Convention Center

For all emergencies, immediately contact GWCCA Public Safety at (404)223-4911 or dial 911.

MORE

Bag check will be available in the GWCC Registration Hall

Monday, August 7 and Tuesday August 8

7:00am – 5:00pm

 


GWCC – Building B & Registration Hall

General Volunteer Information

The Volunteer Lounge is located at the Social Table, GWCC B Lobby

 

In the lounge, volunteers can pick-up their shirt and badge, relax before or after their shift, grab a snack or beverage, and ask any questions about their role or shift.

 

Friday, August 4 | 10:00 a.m. – 5:00 p.m.

Saturday, August 5 | 8:00 a.m. – 7:00 p.m

Sunday, August 6 | 7:00 a.m. – 5:00 p.m

Monday, August 7 | 8 a.m. – 5:00 p.m

Tuesday, August 8 | 8:00 a.m. – 4:00 p.m

First Name

Last Name

Committee

Amanda Dyson Atlanta Convention and Visitors Bureau 
Charlene Lopez Atlanta Convention and Visitors Bureau 
Daniel Hernandez Atlanta Convention and Visitors Bureau 
David McAuley Atlanta Convention and Visitors Bureau 
Heather Kirksey Atlanta Convention and Visitors Bureau 
Jo Ann Haden-Miller Atlanta Convention and Visitors Bureau 
Kristin  Delahunt  Atlanta Convention and Visitors Bureau 
Lauren Dismuke Rushing Atlanta Convention and Visitors Bureau 
Logan  Doctson Atlanta Convention and Visitors Bureau 
Mark Vaughan Atlanta Convention and Visitors Bureau 
Monica Coleman Atlanta Convention and Visitors Bureau 
Cookie Smoak ATL Airport District
Jenna  Snyder ATL Airport District
Cynthia  Alford  Destination South Meetings & Events 
Katie McGill Destination South Meetings & Events 
Lorri  McQueary Destination South Meetings & Events 
Sarah Yarnell Destination South Meetings & Events 
Regan Young Explore Georgia
Joseph Gatlin Georgia Aquarium
Will Ramsey Georgia Aquarium
Wendy Kavanagh Georgia Society of Association Executives 
Kim  Allison Georgia World Congress Center 
Melinda Buchanan Georgia World Congress Center 
Kris Hammett  Juice Studios
Kris Shea Juice Studios
Ashley Whitney Legacy Ventures
Natalee Anderson Mercedes-Benz Stadium
Samantha  Simms  Mercedes-Benz Stadium
Ashlee Joseph PRA
Claudia  Aguas PRA
Liz Henley PRA
Richard Jones Presenting Atlanta
Allison Grady Wolfgang Puck

Volunteer Committee

Phone

Email

Cookie Smoak  404-334-7501 csmoak@atldistrict.com
Jenna Snyder 404-476-3977 jsnyde@atldistrict.com 

 

Emergency Contacts

Phone Number

Address

Downtown Atlanta Ambassador Force 404-215-9600 34 Peachtree St NW, Ste 200, Atlanta, GA
Downtown Atlanta Police Precincts (Zone 5) CNN Center 404-658-7830 190 Marietta St NW, Atlanta, GA 30303
Downtown Atlanta Police Precincts (Zone 5) Ted Turner 404-546-5812 200 Ted Turner. NW, Atlanta, GA 30303
Hartsfield-Jackson Atlanta International Airport 800-897-1910 6000 N Terminal Pkwy, Atlanta, GA 30320
ASAE Volunteer Lounge 404-222-5300 GWCC, Room B409


ASAE Annual Meeting | Street Team Locations
Daytime/GWCC

ASAE Annual Meeting | Street Team Locations
Opening Celebration at Mercedes-Benz Stadium
   

ASAE Annual Meeting | Street Team Locations
The Classic at Georgia Aquarium

ASAE Annual Meeting | Street Team Locations
Closing Night Celebration at STATS

Visit the ASAE Volunteer Registration website to view details on your shifts (including parking, venue address, on-site contacts, and more), sign-up for additional shifts or make changes to your current schedule.

DISCOVER ATLANTA INFORMATION

Atlanta Convention & Visitors Bureau’s staff is here to help! Swing by the Discover ATL Lounge at Social Table in Georgia World Congress Center to learn about things to do and see in Atlanta. Please see below for the Discover ATL Lounge’s hours:

 

Location –

GWCC Registration Hall Lobby

 

Hours –

Friday, August 4 | 10 a.m. – 5 p.m.

Saturday, August 5 | 8 a.m. – 7 p.m.

Sunday, August 6 | 7 a.m. – 5 p.m.

Monday, August 7 | 7:30 a.m. – 5 p.m.

uesday, August 8 | 8 a.m. – 4 p.m.

 

The Wandering Camper Photo Booth
Step inside a restored 1959 Shasta Camper to capture pictures worth a thousand words. The Shasta Camper will be open Saturday, Aug. 5 – Tuesday, Aug. 8 for guests to take photos with Atlanta props.

 

King of Pops
Craving a sweet treat? King of Pops has you covered, serving complimentary popsicles Saturday, Aug. 5.

 

ATL Swag Shop
You can never have enough ATL swag. The ATL Swag Shop is offering guests customized hats and tote bags Sunday, Aug. 6.

 

Create your Own Aroma
Create your own aroma to take home with you Monday, Aug. 7. Guests can choose to bottle their creation in a mist or roll-on applicator.

Catch a free ride with ATL-Cruzers! ASAE branded electric cars will be available to zip attendees around the convention district on Sunday, Aug. 6 and Monday, Aug. 7, both days 8:00 a.m. – Noon and 3:00 p.m. – 7:00 p.m. Make sure to show your ASAE badge before hopping on the Cruzer.

You won’t want to miss the complimentary dinner circulator Sunday, Aug 6 from 4:30 – 8:30 p.m. Trolleys will stop at Omni Hotel (staged on Andrew Young International between North and South Tower) and Hyatt Regency Atlanta to take attendees to Ponce City Market for dinner, shopping and fun. Situated along Atlanta BeltLine Eastside Trail, Ponce City Market features a central food hall, leading retail brands and a rooftop with unbeatable views and carnival games. Make sure to show your ASAE badge before hopping on the Trolley.

Unwind and listen to live music in between sessions. Bands will set up in several locations at Georgia World Congress Center, including the registration lobby, Building B lobby and the outside entrance.